Student Systems Security Request Form

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STUDENT SYSTEMS SECURITY REQUEST FORM

The purpose of this form is to request access to new users, modify existing access, or revoke current access to student related systems, such as BANNER, BDM, GULFLINE, COGNOS, FLORIDA SHINES, COLLEGE SCHEDULER, and/or TABLEAU.

This student security request form may be submitted by the employee’s direct supervisor or designee. If submitted by the designee, supervisor approval is REQUIRED. Access will NOT be granted without the supervisor’s written approval.

Attention Supervisors: By submitting or approving the following security request, you are assuming full responsibility for your staff’s access, removal of access when no longer needed and completion of annual security audits.

REQUESTER/SUPERVISOR INFORMATION

Who is Completing and Submitting this Security Form?*

Employee's Direct Supervisor Supervisor's Designee

Designee Name*

Designee Email*

Employee's Direct Supervisor Name*

Employee's Direct Supervisor Email*

ACCOUNT TYPE / ENVIRONMENT

REQUEST TYPE*

New Account Modification to Existing User Access Revoke Current Access

DATABASE ENVIRONMENT*

Production Pre-Production/Test

Other:

Specify database environment(s), if "Other" checkbox is selected.

USER INFORMATION

UIN*

Grant/Modify Access Starting On*

Legal Name*

First Name

Last Name

Job Title*

College/Department*

Employee Email*

Must have an employee email address .

Work Phone

Format: (three-digit area code) XXX-XXXX

JUSTIFICATION *

Provide a brief statement outlining the business-related reason this user needs access.

USER INFORMATION

UIN*

Date Access Should be Revoked*

Legal Name*

First Name

Last Name

Job Title*

College/Department*

Employee Email*

Must have an employee email address .

Work Phone

Format: (three-digit area code) XXX-XXXX

JUSTIFICATION *

Provide a brief statement why access should be revoked.

ACCESS INFORMATION

Revoke the Following Access

BANNER BDM GULFLINE COGNOS DEGREE WORKS FLORIDA SHINES COLLEGE SCHEDULER TABLEAU

Check all that applies

_{DEGREE WORKS Access Requested}

All requests for granting or revoking DEGREE WORKS access MUST be initiated by the appropriate college or department designee and made through the Degree Works SharePoint site.

View List of Authorized Account Requestors

IMPORTANT: Degree Works access will NOT be granted nor revoked if the request is not submitted via the Degree Works SharePoint site, by one of the department designee authorized account requestors. The purpose of the "Degree Works" checkbox in this form, is only to provide the requestor with the link, where the request may be submitted. Degree Works has its own system to request access.

ACCESS INFORMATION

Grant the Following Access*

BANNER BDM GULFLINE COGNOS DEGREE WORKS FLORIDA SHINES COLLEGE SCHEDULER TABLEAU

BANNER Student Access May be Requested in Three Different Ways (select one)

By Banner Student Functions -- (select from provided Banner functions list) By Banner Student Classes -- (requester must provide Banner class name(s)) By Banner Student Page AND Access Type per Page (query or maintenance) -- (requester must provide Banner page name(s) and access type for each page)

BANNER Functions

BANNER Functions
	VIEW	UPDATE
Academic Advising	BANNER Functions: Academic Advising (VIEW)	Academic Advising (UPDATE)
Advising Assignments	Advising Assignments (VIEW)	Advising Assignments (UPDATE)
Academic Records	Academic Records (VIEW)	Academic Records (UPDATE)
Attributes or Cohorts	Attributes or Cohorts (VIEW)	Attributes or Cohorts (UPDATE)
Auditor Access	Auditor Access (VIEW)	Auditor Access (UPDATE)
Call Center Consultant (Bursar’s Office)	Call Center Consultant (Bursar’s Office) (VIEW)	Call Center Consultant (Bursar’s Office) (UPDATE)
National Student Clearinghouse Data	National Student Clearinghouse Data (VIEW)	National Student Clearinghouse Data (UPDATE)
Comments on Student Record	Comments on Student Record (VIEW)	Comments on Student Record (UPDATE)
Common Matching	Common Matching (VIEW)	Common Matching (UPDATE)
Course Catalog	Course Catalog (VIEW)	Course Catalog (UPDATE)
Course Section	Course Section (VIEW)	Course Section (UPDATE)
Curriculum	Curriculum (VIEW)	Curriculum (UPDATE)
Degree Information	Degree Information (VIEW)	Degree Information (UPDATE)
Faculty Assignment	Faculty Assignment (VIEW)	Faculty Assignment (UPDATE)
Faculty Workload	Faculty Workload (VIEW)	Faculty Workload (UPDATE)
Grades	Grades (VIEW)	Grades (UPDATE)
High School & Previous College Information	High School & Previous College Information (VIEW)	High School & Previous College Information (UPDATE)
Holds	Holds (VIEW)	Holds (UPDATE)
Housing Assignment	Housing Assignment (VIEW)	Housing Assignment (UPDATE)
International Student Data	International Student Data (VIEW)	International Student Data (UPDATE)
Library Feed Process	Library Feed Process (VIEW)	Library Feed Process (UPDATE)
Meal Assignment	Meal Assignment (VIEW)	Meal Assignment (UPDATE)
My Student Body (restricted to Prevention & Wellness Services Office)	My Student Body (restricted to Prevention & Wellness Services Office) (VIEW)	My Student Body (restricted to Prevention & Wellness Services Office) (UPDATE)
Person Information	Person Information (VIEW)	Person Information (UPDATE)
Print Unofficial Transcripts	Print Unofficial Transcripts (VIEW)	Print Unofficial Transcripts (UPDATE)
Priority Registration	Priority Registration (VIEW)	Priority Registration (UPDATE)
Quick Flows	Quick Flows (VIEW)	Quick Flows (UPDATE)
Service Learning Track	Service Learning Track (VIEW)	Service Learning Track (UPDATE)
Student Registration Information (SFAREGS, SFAREGQ)	Student Registration Information (SFAREGS, SFAREGQ) (VIEW)	Student Registration Information (SFAREGS, SFAREGQ) (UPDATE)
State Reporting	State Reporting (VIEW)	State Reporting (UPDATE)
Space Planning	Space Planning (VIEW)	Space Planning (UPDATE)
SSN (additional justification required for this access)	SSN (additional justification required for this access) (VIEW)	SSN (additional justification required for this access) (UPDATE)
Student Application Information	Student Application Information (VIEW)	Student Application Information (UPDATE)
Student Athlete/Athletic Compliance	Student Athlete/Athletic Compliance (VIEW)	Student Athlete/Athletic Compliance (UPDATE)
Student Medical Records	Student Medical Records (VIEW)	Student Medical Records (UPDATE)
Term Setup & Fee Assessment	Term Setup & Fee Assessment (VIEW)	Term Setup & Fee Assessment (UPDATE)
Term Withdrawal	Term Withdrawal (VIEW)	Term Withdrawal (UPDATE)
Test Scores	Test Scores (VIEW)	Test Scores (UPDATE)
Waitlist Process	Waitlist Process (VIEW)	Waitlist Process (UPDATE)

List Banner Student Classes by Name

(e.g. A_STU_GEN_PERSN_DATA_Q, A_STU_GEN_ACADEMIC_RECORDS_Q, A_STU_GEN_HOLD_Q, etc...)

List Banner Student Pages AND Access Type per Page (query or maintenance)

(e.g. SPAIDEN (query ), SAAADMS (query), SGASTDN (query), SOAHOLD (maintenance), etc...)

BDM Access Requested*

BDM Access Requested
	VIEW	SCAN	INDEX	PRINT	EMAIL	RUBBERSTAMP	ADMIN
College Advising	BDM Access Requested: College Advising (VIEW)	College Advising (SCAN)	College Advising (INDEX)	College Advising (PRINT)	College Advising (EMAIL)	College Advising (RUBBERSTAMP)	College Advising (ADMIN)
Graduate Admissions	Graduate Admissions (VIEW)	Graduate Admissions (SCAN)	Graduate Admissions (INDEX)	Graduate Admissions (PRINT)	Graduate Admissions (EMAIL)	Graduate Admissions (RUBBERSTAMP)	Graduate Admissions (ADMIN)
New Student Programs	New Student Programs (VIEW)	New Student Programs (SCAN)	New Student Programs (INDEX)	New Student Programs (PRINT)	New Student Programs (EMAIL)	New Student Programs (RUBBERSTAMP)	New Student Programs (ADMIN)
Records & Registration	Records & Registration (VIEW)	Records & Registration (SCAN)	Records & Registration (INDEX)	Records & Registration (PRINT)	Records & Registration (EMAIL)	Records & Registration (RUBBERSTAMP)	Records & Registration (ADMIN)
Undergraduate Admissions	Undergraduate Admissions (VIEW)	Undergraduate Admissions (SCAN)	Undergraduate Admissions (INDEX)	Undergraduate Admissions (PRINT)	Undergraduate Admissions (EMAIL)	Undergraduate Admissions (RUBBERSTAMP)	Undergraduate Admissions (ADMIN)

Additional Request/Comments Regarding BDM Access

GULFLINE Access Requested*

Advisor Faculty

COGNOS Access Requested*

MUST provide the COGNOS folder(s) and/or report(s) names. (e.g. Folder Name: Student - College Advising, Report Name: All Enrolled Report)

TABLEAU Access Requested

TABLEAU Access Requested
	Select all that apply
Academic Records	TABLEAU Access Requested: Academic Records (Select all that apply)
Admissions	Admissions (Select all that apply)
Advisor Assignment	Advisor Assignment (Select all that apply)
Canvas	Canvas (Select all that apply)
Degree Information	Degree Information (Select all that apply)
Degree Works	Degree Works (Select all that apply)
GPA Information	GPA Information (Select all that apply)
Grades	Grades (Select all that apply)
Holds	Holds (Select all that apply)
Housing Assignment	Housing Assignment (Select all that apply)
International Student Information	International Student Information (Select all that apply)
Person Information	Person Information (Select all that apply)
Student Athlete Information	Student Athlete Information (Select all that apply)
Student Course Registration	Student Course Registration (Select all that apply)
Service Learning	Service Learning (Select all that apply)
Transcript Information	Transcript Information (Select all that apply)

Additional Comments

SIGNATURE

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